Ever thought of working on a team of inspired professionals making an impact in community through creativity, relationships, and connections? At Olive, collaboration is culture and winning is engrained in our approach and fun and fierce are synonymous. Our agency President is looking for some wind beneath her wings… a support person to help her with the details and all the important parts, so she can grow and think even bigger. Does this sound like something you might be interested in?
The Executive Assistant position is ideal for a detail-oriented professional with superior organizational and multi-tasking skills. This candidate must be a quick learner who can take the initiative to pursue opportunities for improving efficiency and meeting deadlines. They thrive in creating solutions and enjoy being unstoppable in their pursuit.
Responsibilities and daily tasks include, but are not limited to:
- Support agency President with all administration responsibilities
- Liaison to HR, Insurance Brokers, IT, and Accounting
- Organize agency forms and documentation, client contracts
- Arrange travel accommodations for business-related trips
- Track employee PTO schedules and expense reimbursements
- Assist with general office errands
- Supporting team with finding, ordering, organizing and filing clips (digital and print features for each client)
- Provide back-up assistance to other administrative team members as needed, including, but not limited to, welcoming and directing clients, guests, vendors, and employees
- Assist with processing incoming and outgoing mail and deliveries, filing, copying, and scanning
- General office organization such as tidiness and upkeep of common areas
- Access to a personal vehicle required for occasional errands
To apply for the Executive Assistant position, please send your resume and cover letter to info@olivepublicrelations.com
Job Description: Executive Assistant
Location: San Diego (Little Italy)
Type: Part-time / Pay: $35 per hour
Experience: 3+ year of experience preferred
